Richard Smith and Lisa Atkinson
Configured for this deployment
9L.5.5 · PRIVACY
Privacy & data
How RSS Development handles information for City of Bristol Aquatics.
Privacy information
This in-product summary explains how information is used, who may access it and the safeguards that apply within RSS Development.
Governance
The following governance information applies to this deployment of RSS Development.
Richard Smith
Configured for this deploymentRichard Smith
Configured for this deploymentRSS Development: Richard Smith · City of Bristol Aquatics Swim Welfare Officer: Claire Speight · welfareswimming@cobaquatics.club
Configured for this deploymentUNDER REVIEW — Article 6 lawful basis and any Article 9 condition must be approved before live pilot
Formal review required12 months after leaving the club / pilot, allowing an authorised transition to another RSS Development club; then delete or anonymise unless legal or safeguarding retention applies
Configured for this deploymentAge-appropriate swimmer notice; parent/guardian involved in onboarding with view-only access; wellness explained separately; adult privacy review at 18; no automatic club transfer
Configured for this deploymentSwimmer/parent contacts their club Head Coach or authorised Admin. Club removes membership/access in RSS Development; RSS Development receives an automatic governance notification. Data follows the 12-month transition/deletion policy.
Configured for this deploymentOur privacy principles
✓ Collect only information needed for athlete development and pilot operation.
✓ Use role-based access so people see only the information needed for their role.
✓ Keep parent / guardian access view-only during the pilot.
✓ Do not use wellness or training-load information to make medical diagnoses.
✓ Do not sell pilot data or use it for advertising.
✓ Remove club access without destructively deleting the RSS Development identity or historical audit trail.
Information used in RSS Development
Name, email, role, squad / athlete links, session records
Sign-in, permissions and pilot administrationGoals, process goals, progress, reflections, achievements, coach feedback
Athlete development and coaching supportWellness check-ins, daily self checks, measurements, session RPE and training load
Descriptive athlete / coaching contextInterventions, follow-ups, programme actions and learning
Support, review and programme developmentSession state, access controls, database health, backups and membership audit events
Protect accounts and keep pilot data reliableWho can access information
Swimmers access their own development areas. Coaches are limited to assigned squad / athlete access. Head Coach has programme-level visibility. Parents / guardians can view only their linked swimmer and cannot submit, edit or delete information.
Readiness & training information
Subjective readiness, self-check and training-load information is used as descriptive coaching and training context. RSS Development does not use readiness scores to diagnose illness, injury or mental-health conditions, and does not make significant athlete decisions solely from a readiness score.
Questions, correction, access or deletion
Participants can contact the club about their information, including requests to correct information, exercise applicable data rights or request deletion where applicable. A request must be verified before account or athlete information is changed.
Versioned onboarding records which privacy and role information was shown to each Swimmer, Parent/Guardian, Coach or Welfare account. This acknowledgement is not blanket consent and does not itself determine the lawful basis for processing.
Changing rooms are phone-free
Complete readiness check-ins, goals and reflections before entering or after leaving the changing area. Emergency use is permitted; where a device is required for a medical purpose, follow the facility and Swim England rules and use the privacy of a cubicle where appropriate.
Need safeguarding help?
RSS Development is not a safeguarding reporting, investigation or case-management service.
RSS Development Safeguarding Lead: Richard Smith
City of Bristol Aquatics Swim Welfare Officer: Claire Speightwelfareswimming@cobaquatics.club
If you think a child or adult may be at risk of harm, contact the club Welfare Officer, county/regional welfare route or Swim England safeguarding team without delay. In an emergency, use the appropriate emergency service.
Privacy & safeguarding information